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Scope

Reference

WDC00003

Description

Warwick District Council and Stratford-On Avon councils have a significant portfolio of car parks which present an ideal space for EV Chargepoints (EVCPs) and would like to appoint a single provider to install, manage and maintain EVCPs of appropriate speeds across the estate to increase the availability of public chargepoints and council fleet vehicle chargepoints. Charge Point Operators (CPOs) are invited to submit a tender to install and manage EVCPs on a concession basis, paying a flat fee for each space per year.

The tender should be completed on the basis of the number of EVCPs you will install within the first phase of the project, which is expected to take no longer than 24 months. Our expectation is that the appointed CPO will install at least the number of charge points in the 2025 modelling provided in Cenex’s car park information sheet (Appendix 2, columns K-M). The appointed provider will be given the opportunity to expand the number of spaces in any car park beyond the number bid for in this tender if demand shows that more EVCPs are required in that location.

Warwick District Council (WDC) and Stratford-On-Avon District Council’s (SDC) Climate Change Teams are responsible for decarbonisation projects in each of the council’s areas, these teams will conduct the tender and manage the rollout/installation phase. WDC and SDC’s car parking teams – responsible for management of the car parks owned by each council, these teams will be responsible for the ongoing contract management following installation of each EV chargepoint.

Duration of the Contract: The contract will be for a period of 15 years plus an optional extension of one year at Councils’ discretion.

Value of contract*: The Contract Value is approximately £645,000 per 12 month period

Total value (estimated)

• £10,800,000 excluding VAT
• £12,960,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 October 2026 to 30 September 2041
• Possible extension to 30 September 2042
• 16 years

Description of possible extension:

1 year

Main procurement category

Services

CPV classifications

• 45317000 - Other electrical installation work
• 45317300 - Electrical installation work of electrical distribution apparatus
• 63712600 - Vehicle refuelling services
• 65320000 - Operation of electrical installations
• 71314100 - Electrical services

Contract locations

• UKG13 - Warwickshire

Submission

Enquiry deadline

10 August 2026, 12:00pm

Submission type

Tenders

Tender submission deadline

20 August 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

25 September 2026

Award criteria

Other information

Payment terms

Bacs payments - 30 days payment terms

Description of risks to contract performance

New sites become available

Electrical distribution sources not adequate - needing a different source installed

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Concession

Competitive flexible procedure description

2 stage tender - First stage is an ITT. Optional second stage is a negotiation stage. The council reserve the right to award after the first stage.

Documents

Documents to be provided after the tender notice

via the E-tendering portal:

Contracting authority

Warwick District Council

• Public Procurement Organisation Number: PTRT-4122-VWQG

Town Hall, Parade

Leamington Spa

CV32 4AT

United Kingdom

Contact name: Jonathan Huxley

Email: procurement.purchasing [at] warwickdc.gov.uk

Website:

Region: UKG13 - Warwickshire

Organisation type: Public authority - sub-central government