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Section I: Contracting authority

I.1) Name and addresses

Scotland Excel

Renfrewshire House, Cotton Street

Paisley

PA1 1AR

Email

transport [at] scotland-excel.org.uk

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply and Fitment of Tyres for Vehicles and Plant

Reference number

0725

II.1.2) Main CPV code

• 34350000 - Tyres for heavy/light-duty vehicles

II.1.3) Type of contract

Supplies

II.1.4) Short description

The objective of this framework is to provide Councils with a mechanism to procure the supply and fitment of Tyres for an extensive range of light, commercial and heavy vehicles, grounds maintenance equipment and plant.

II.1.5) Estimated total value

Value excluding VAT: £28,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 34351000 - Light-duty tyres
• 34351100 - Tyres for motor cars
• 34352000 - Heavy-duty tyres
• 34352100 - Tyres for trucks
• 34352200 - Tyres for buses
• 34352300 - Agrarian tyres
• 34913200 - Retreaded tyres
• 50116500 - Tyre repair services, including fitting and balancing
• 50116510 - Tyre-remoulding services

II.2.3) Place of performance

NUTS codes

• UKM - Scotland

Main site or place of performance

Various locations within the geographical boundaries of the participating councils and associate members within Scotland.

II.2.4) Description of the procurement

This framework provides for the supply, fitment and associated services of a number of tyre sizes and tyre types including budget, mid-range, premium and retreads.

For vehicles such as; Cars, Medium Vans, Pick-Ups, Car Derived Vans, Heavy Vans, Mini Buses, Micro Vans, Trailers, 4x4s, Precinct Sweepers, Trucks +17.5", Trucks +22.5", Heavy Plant, Grass Machinery and Equipment, Heavy Duty Diggers and Tractors.

With associated services such as; wheel balancing, puncture repair, caps, sealant, tyre turn, tyre change, re-grooving, re-torquing, specialist repairs or environmental certified disposal.

Under the Framework, Councils will buy tyres in 2 ways - 1) supply only, and 2) supply and fit. Tenderers must offer BOTH options. Failure to offer BOTH options in accordance with Tender requirements WILL result in exclusion as a Non-Compliant bid.

Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 25

Cost criterion - Name: Commercial / Weighting: 75

II.2.6) Estimated value

Value excluding VAT: £28,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

1. SPD (Scotland) Questions 4B.5.1 and 4B.5.2- Insurance Requirements

2. SPD (Scotland) Questions 4B.6- Other Economic and Financial Requirements

Minimum level(s) of standards possibly required

1. SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements:

Further to Condition 38 of the General Conditions of Contract it is a requirement that tenderers hold, or can commit to obtain prior to appointment to the framework, the types and levels of insurance indicated below:

EMPLOYERS (COMPULSORY) LIABILITY INSURANCE - maintain a minimum indemnity limit of GBP 10 million in respect of each claim and without limit to the number of claims.

PUBLIC/PRODUCTS LIABILITY INSURANCE - maintain a minimum indemnity limit of GBP 5 million in respect of each claim and without limit to the number of claims and (in the aggregate for Products Liability).

MOTOR VEHICLE INSURANCE -

Option A - To a minimum indemnity limit of GBP 5 million in respect of each claim and without limit to the number of claims.

Option B - For bidders who will sub-contract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractors’ vehicles are appropriately insured and maintained.

LIMITATIONS ON LIABILITY are detailed in the published terms and conditions of contract. FURTHER LIMITATIONS on LIABILITY ARE NOT ACCEPTED.

2. SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements:

Tenderers will pass the economic and financial standing test where Scotland Excel is assured of the tenderer’s financial viability and sustainability for participation in the contract. As such, an Equifax search of the tenderer must not identify financial risk by means of: an adverse rating; or warning; or caution code. Where such a risk is identified at any stage of the exercise, the tenderer will fail selection and be excluded from award. At Scotland Excel’s sole discretion, alternative means of proof may be considered in accordance with Regulation 61 of the Public Contracts (Scotland) Regulations 2015.

SCOTLAND EXCEL MUST BE NOTIFIED OF ANY CHANGE OF CIRCUMSTANCES WHICH IMPACTS ON THE ECONOMIC AND FINANCIAL STANDING TEST. AWARD RECOMMENDATIONS ARE SUBJECT TO CONTINUED COMPLIANCE WITH THE TENDER REQUIREMENTS.

Tenderers relying on the financial standing of a parent company who are unable to commit to obtaining a parent company guarantee may be assessed as a FAIL and will be excluded from the competition.

III.1.3) Technical and professional ability

List and brief description of selection criteria

1. SPD (Scotland) Question 4C.10 – Subcontracting

2. SPD (Scotland) Question 4D.1 - Quality Assurance Schemes

3. SPD (Scotland) Question 4D.1 - Health and Safety Procedures

4. SPD (Scotland) Question 4D.2 - Environmental Management Standards

Minimum level(s) of standards possibly required

1. SPD (SCOTLAND) QUESTION 4C.10- SUBCONTRACTING:

Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate SPD (Scotland) Response for all Parts of the SPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria). Please note that these subcontractors on whose capacity the tenderer does not rely will be subject to the rules regarding Exclusion as set out in II.2.14.

2. SPD (SCOTLAND) QUESTION 4D.1- QUALITY ASSURANCE SCHEMES:

The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

OR

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

3. SPD (SCOTLAND) QUESTION 4D.1- HEALTH AND SAFETY PROCEDURES:

The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR

A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.

4. SPD (SCOTLAND) QUESTION 4D.2- ENVIRONMENTAL MANAGEMENT STANDARDS:

The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

OR

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

For full details of the conditions relevant to the proposed Framework Agreement and call-offs, please refer to the tender documents (see Section I.3 Communication). Tenderers require to confirm their acceptance of the conditions. TENDERS MADE SUBJECT TO CONDITIONS MAY NOT BE CONSIDERED AND MAY BE REFUSED ON THE GROUNDS OF SUCH CONDITIONS ALONE.

Scotland Excel may require the members of any tendering group of entities (such as consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract and may require them to assume a specific legal form for the purposes of the appointment to the Framework. For further information relative to the submission of consortia tenders, tenders by groups of economic operators and sub-contracting, please refer to the tender documentation available in the relevant PCS-T project for this procurement exercise.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 10

IV.1.6) Information about electronic auction

An electronic auction will be used

Additional information about electronic auction

Electronic auctions may be used where competition is re-opened for the purposes of awarding a Competitive Order. If required, the Council will issue information on how electronic auctions will operate at the appropriate time.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-032048

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 July 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

24 July 2026

Local time

12:00pm

Place

Tenders will be opened electronically, using PCS-T, via Scotland Excel’s offices at the address shown in section I.1 (Contracting Authority) of this Notice.

Information about authorised persons and opening procedure

Officers permitted to open tenders on behalf of Scotland Excel under its governance arrangements.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This procurement process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015 as currently in force.

Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies):

A) The 32 local authorities in Scotland as listed at

B) Scotland Excel associate members as listed at

C) Any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014

D) Any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator: as at the date of publication of this notice

E) Tayside Contracts

F) Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies

G) Scottish Prison Service (SPS)

H) Scottish National Health Service Authorities, including any body created pursuant to the National Health Service Scotland Act (1978)

I) Transport Scotland

J) Scottish Government and Scottish Central Government Bodies.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

Particular evaluation approaches apply to this tender including a MINIMUM BID REQUIREMENT (please refer to the tender documents-see Section I.3 Communication).

Further to;

II.1.6 - Lots are not used in order to streamline bidding and call off processes relative to, integrated tyre management and to reduce complexity.

IV.1.3 - The envisaged maximum number of participants that might be appointed to the proposed framework agreement is purely indicative and Scotland Excel reserves the right to appoint more or less tenderers than the envisaged maximum number.

VI.1.6 and VI.2 - Electronic auctions, electronic ordering, invoicing and payment may be used at the discretion of each contracting authority which will be settled by them at point of use.

REBATE REQUIREMENTS, Tenderers should note retrospective rebates apply to this Framework. Further details are contained in the tender documents within the Procurement Documents.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31643. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that Scotland Excel intends to include Community Benefit requirements.

Further details are contained in the Procurement Documents which can be found on PCS-Tender, please see Section I.3 Communication of this Notice for information on accessing the documents.

(SC Ref:828916)

VI.4) Procedures for review

VI.4.1) Review body

Court of Session

Parliament Square

Edinburgh

EH1 1RQ

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.