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Section I: Contracting authority

I.1) Name and addresses

Inverclyde Council

Procurement, Municipal Buildings, Clyde Square

Greenock

PA15 1LX

Contact

Daniel O'Donnell

Email

Procurement [at] inverclyde.gov.uk

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Road Lighting and Traffic Sign Lighting

Reference number

ENV0618

II.1.2) Main CPV code

• 50232100 - Street-lighting maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Inverclyde Council are seeking to appoint a suitably qualified contractor to undertake Road Lighting and Traffic Sign Lighting maintenance within the boundaries of Inverclyde.

II.1.5) Estimated total value

Value excluding VAT: £1,220,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 34928500 - Street-lighting equipment
• 34928510 - Street-lighting columns
• 45316000 - Installation work of illumination and signalling systems
• 45310000 - Electrical installation work

II.2.3) Place of performance

NUTS codes

• UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Main site or place of performance

Within the boundaries of Inverclyde.

II.2.4) Description of the procurement

See above

II.2.5) Award criteria

Quality criterion - Name: Service Delivery & Performance / Weighting: 12

Quality criterion - Name: Asset, Materials & Sustainability Management. / Weighting: 8

Quality criterion - Name: Resources & Technical / Weighting: 5

Quality criterion - Name: Mobilisation & Transition / Weighting: 5

Quality criterion - Name: Fair Work First / Weighting: 5

Quality criterion - Name: Social Value Outcomes Menu / Weighting: 3

Quality criterion - Name: Social Value Supporting Methodology / Weighting: 2

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £1,220,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Option to extend annually for a further 2x12 month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet assessment. In order to be considered, applicants must achieve the following:

Minimum level(s) of standards possibly required

a) Where the tenderers Dun & Bradstreet risk indicator is 3, the annual contract value should also be less than 50% of the tenderers average turnover over the preceding 2 years (with audited accounts dated within 24 months of the date of the financial check);

OR

b) Where the tenderers Dun & Bradstreet risk indicator is 2 or better, the annual contract value should also be less than 75% of the tenderers average turnover over the preceding 2 years (with audited accounts dated within 21 months of the date of the financial check);

PLEASE NOTE THE IMPORTANT GUIDANCE TO BIDDERS BELOW:

APPLICANTS ARE STRONGLY ADVISED TO SATISFY THEMSELVES THAT THEY MEET THESE CRITERIA AS FAILURE OF THE FINANCIAL CHECK WILL MEAN THAT THEIR APPLICATION WILL NOT BE CONSIDERED FURTHER. APPLICANTS SHOULD ALSO SATISFY THEMSELVES THAT THEIR DUN AND BRADSTREET RATINGS ARE CORRECT AND IT IS THE APPLICANT’S RESPONSIBILITY TO RAISE ANY QUERIES WITH DUN AND BRADSTREET IF THEY FEEL A CORRECTION IS REQUIRED. THE COUNCIL WILL RELY ON THE RISK RATING IT OBTAINS AT THE TIME IT PERFORMS THE D&B FINANCIAL CHECK.

You must provide your average yearly turnover for the last 2 years.

Turnover must be provided from your audited accounts. Turnover from unaudited accounts or part year turnover will not be accepted.

If you are unable to provide the turnover information required due to being exempt from submission of full audited accounts, please provide an explanation on why you are exempt in response to this question.

If you have responded that you are exempt from submitting full audited accounts, please confirm that you will be prepared to submit alternative information and documentation on your financial position should this be required at any point. This information could be required at selection or in the event that the bidder is identified as the preferred bidder.

III.1.3) Technical and professional ability

Minimum level(s) of standards possibly required

SPD QUESTION 4C:

Bidders will be required to provide 2 examples that demonstrate they they have the relevant experience to deliver Road Lighting and Traffic Sign Lighting in the past 3 years. Examples must demonstrate you have experience of delivering a contract of similar size and nature that can be transferrable into this context.

Note:

The Contractor shall ensure that all personnel deployed in the delivery of the Services are suitably qualified, competent, and certified in accordance with the requirements set out in the Specification and relevant industry standards.

Prior to commencement of the Contract, the Contractor shall submit curriculum vitae (CVs) for all relevant personnel (including supervisory, operational, and office-based staff) proposed for delivery of the Services, detailing their experience, skills, knowledge, qualifications, and accreditations.

The Contractor shall maintain up-to-date records of all qualifications and certifications and shall ensure that any changes in personnel or their credentials are promptly updated and notified to the Authority. Such records shall be made available to the Authority upon request throughout the Contract Term.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

16 July 2026

Local time

4:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

16 July 2026

Local time

4:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Further publication prior to expiry of contract arising from this tender, approximately in Summer 2028. If options to extend contract are taken up, then this will extend to 2029 or 2030.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Tenderers are required to comply with the following:

***

Insurance Requirements

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance limit of indemnity required - 10M GBP each and every claim

Employers Liability - 10M GBP

Contractors’ Plant, Materials and Equipment Insurance - 100K GBP

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SPD Part 3D Labour Law

The bidder must detail in response to this question, any breaches of Labour Law inclusive of any Health and Safety Breaches and complete where applicable all related conditional questions.

***

SPD Part 4D - Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

The bidder must comply with the alternative requirements as detailed within the "Contract Notice Additional Information" document located in the Attachments area of the PCS-T project associated with this contract opportunity.

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SPD Part 4D - Health and Safety Procedures

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR

The bidder must comply with the alternative requirements as detailed within the "Contract Notice Additional Information" document located in the Attachments area" of the PCS-T project associated with this contract opportunity.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31663. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Communality Benefits (Social Value) is a key component in maximising social, economic, and environmental benefits. The key principles of including social benefits within contracts are to ensure they are proportionate, deliverable and relevant to that contract. This Contract will set a minimum number of Social Value Points to receive maximum marks during the Social Value Outcomes response evaluation.

(SC Ref:831705)

VI.4) Procedures for review

VI.4.1) Review body

Greenock Sheriff Court and Justice of the Peace Court

Greenock

PA15 1LX

Country

United Kingdom